For the purposes of this scheme a hospitality business is one that operates from fixed premises providing a venue for the serving and consumption of food and drink outdoors.
This scheme is only for hospitality businesses, and those with hospitality offerings, to provide an opportunity to apply for funding to make alterations to their premises to allow them to reopen safely during the early stages of the Government’s roadmap out of lockdown.
Premises could include pubs, hotels, restaurants, in-house cafes, tourist attractions with outdoor seating areas or social clubs.
The hospitality sector has been one of the hardest hit by the restrictions that have been in place during the COVID-19 pandemic and although able to open from 12 April 2021, some will need additional financial support to adapt their business offering to allow this to happen.
Grants of between £250 and up to £7,500 are available to support businesses with adaptations required to improve their outdoor facilities. The fund will pay for up to 75% of the works (exclusive of VAT where the business is VAT registered).
The scheme will allow applications from those that have placed orders or commissioned works since 22 February 2021 when the roadmap was announced, as well as those yet to make adaptations.
Where a business received funding towards outdoor adaptations to these premises in 2020 from the Tourism or Autumn/Winter Adaptation Fund, we reserve the right to take this into account when considering whether to make a further award. In such cases we will require the business to explain why we should make an award this time, and how it will improve the business offering over and above what the adaptations achieved previously.
- be carrying out works to a fixed business premises located in Broadland that is open to customers
- operate in the Hospitality, Recreation, Leisure, Culture, Tourism or Events sectors
- provide quotes for items being claimed and invoices/receipts prior to final payment
- demonstrate how their project directly assists with the reopening of their business as we move through the roadmap
- be live and have been trading when national or local restrictions came into force
- be the business that is trading from the premises. Grants will not be awarded in respect of a property which is unoccupied
- not be in administration, nor insolvent and not be subject to a Striking Off Notice
- not have exceeded the permitted subsidy limit (previously known as State Aid) in terms of support already received.
NB. these grants will not be available to national chains or town and parish councils.
Payment of the grant under this scheme is entirely at our discretion, and we reserve the right to refuse, pay or query any application or grant. There shall be no right of appeal against a decision of the Council to pay, or not pay, an award for this grant scheme.
What can be funded?
The fund will provide up to 75% funding towards any outdoor equipment/structures to help allow businesses to reopen safely, where without this award they would previously have struggled to. Acceptable spend on projects can fall under the following sections:
Acquisition of items to allow safe opening. Items could include but are not limited to:
- outdoor furniture, heating and lighting
- weather-shielding equipment, such as wind breaks, umbrellas
Items to support social distancing. Items could include but are not limited to:
- temporary structures to keep waiting visitors dry or safe, such as awnings or marquees*.
- improvised waiting areas, reception areas or ticket offices
*Before installing large structures to erect or build, and especially in cases where your property is listed, correct regulatory permissions must be obtained before work takes place. In cases where you intend to use highway land, you should seek a pavement license. The grant will also cover planning permission costs as part of your application.
The grant will open to applications from all eligible parties and will be dealt with in the order that they’re received. A fund of £200,000 is being set aside in each district for these grants. Awards will be made on a first come first served basis until the funding is fully allocated to approved projects.
In order to make an application to the fund, businesses must apply via the Broadland District Council website. This will be appraised by the business support team and all acceptable projects will be notified within 10 days of receipt of the application.
At the point of submission of their applications for funding, businesses will have to make a declaration that they have not received any other grant specifically intended to fund the activities for which they are claiming.
Conditions of grant award
By accepting this grant award, the business confirms that it will:
- fully comply with COVID-19 protocols that exists
- actively promote adherence to social distancing guidelines and other COVID-19 rules to ensure public safety
- be willing to participate in any promotional activity to raise awareness of the Council’s reopening campaign
- repay any monies received for works that are not carried out or completed in line with its original grant application
We reserve the right to request that grant recipients provide updates to the business support team of the project so we can monitor the benefit that the grant scheme has had. Examples of the information requested will include, but not be limited to details of:
- the impact that the grant has made
- whether or not the business is continuing to trade
- any feel-good case studies that can be used by the project for marketing or promotional purposes
What constitutes an outdoor building?
Applicants will be reminded during the application process that any structures bought for the purpose of facilitating outdoor hospitality will need to comply with the current regulations.
With the recent announcements regarding outdoor hospitality being permitted from 12 April 2021 in a COVID-19 secure way, we would like to remind businesses that any outdoor structures to be used for eating and drinking must not be more than 50% enclosed. When determining the area of an opening, no account can be taken of doors or windows. This also includes temporary structures such as tents and marquees.
If you are in any doubt about whether your building or structure is enclosed, substantially enclosed or open enough to allow outdoor dining, please contact the Food, Safety & Licensing Team.
It is our intention to operate this scheme until 19 April 2021. Funds are limited so we will assess awards on a first come first served basis. We reserve the right to close applications at any time, as soon as funding allocated to this scheme has been fully distributed.
Information needed for your application
You will need the following information to hand to complete your application:
- Unique Taxpayer Reference from HMRC
- Company number (if applicable)
- VAT registration number (if applicable)
- Self-Assessment Registration Number (if applicable)
- National Insurance Number (if applicable)
- A copy of a bank statement for the business to clearly show your account name, sort code and account number so that we can verify the details to which any grant may be paid
If having you have any queries please contact us by email [email protected] or call 01603 980441.